Frequently Asked Questions
If you don't find the answer to your question about the 2008 Spring Music & Media Show here, please contact info@rhythmhound.com.
Q2: What kind of security will be provided?Q3: What other exhibits will be going on during the record show?
Q6: Do you have table sizes available? Are these sturdy enough for records?
Q9: Does the dealer packet have more information in it that I need?
Q1: What specific internet resources, international contacts, and such, will be utilized for advertisement?
A: Our advertising is only just getting into full swing. As far as the Internet goes, we have a couple of things going right now. Firstly, we have a large database of email addresses from our personal participation in past record shows all over the country. We will be using those contacts, of course, to advertise the show. Secondly, Time Warner Cable, one of the Texas cable and Internet providers, has an Internet advertising package that goes along with its television package. We will be leveraging those Internet advertising capabilities, as well. Finally, any magazine or paper in which we've advertised the show also will include an advertisement on its Web pages. We currently are scheduled to run ads in Goldmine, Texas Music Magazine, the Austin Chronicle and the University of Texas Austin campus newspaper: The Daily Texan.
Q2: What kind of security will be provided?
A: The Palmer Center stipulates in its contract what kind of security personnel are required and allowed. There is significant security required by the Palmer Event Center to utilize the space. The Palmer Center also requires that we have EMT staff on call. We do plan on having at least one guard in the hall overnight. If you have further security concerns and specific requests, please let us know and we can work to address them.
Q3: What other exhibits will be going on during the record show?
A: The Palmer Event Center has the right to schedule what ever they can in the other spaces within the venue (of which there is one smaller hall and some meeting rooms). We don't have much control over this, but we have been assured by the Palmer Center that, all things being equal, they try very hard to have the style and interests of events work together to promote crossovers. So, for example, they may have a Sportsman's Show in one side of the hall and a Boat Show in the other side. If we can get specifics as to what the neighboring event will be, we’ll do our best to let you know.
Q4: Are there any other music related events, besides the Rhythmhound Music and Media Show, scheduled for Austin on that weekend?
A: As you know, Austin is a music city. A good place to check out some official city events is at one of the city of Austin's Web sites: www.austintexas.org/visitors/events.php. Notably, May is Latino Music Month in Austin, and the end of May brings the famous Kerrville Folk Festival to the city. There's always tons of stuff going on!
Q5: The table diagram does not show relative location of the Music & Media setup area relative to the floor layout at the Palmer. Is there some reference diagram that you could share that would assist me in choosing an area for reservation?
A: The final floor plan will depend greatly on what locations and configuration individual dealers want. The best thing to do at this point is to express your preference for location, and we will do our best to accommodate you. For example, would you like to be close to the media folks, in the midst of the vinyl dealers, or closer to the folks doing rock'n'roll art?
Q6: Do you have table sizes available? Are these sturdy enough for records?
A: We have not decided on the final provider for our tables. The Palmer Event Center has standard 8-foot folding tables that we will most likely be using. If you have your own tables that you would prefer to use, feel free. However, you must let us know directly and specifically about the size of those tables and how you plan to use them in that space. The Palmer Event Center and the City of Austin have rules based on fire codes, and it is possible that the facility will not OK your ideal table arrangement. In this case, whatever arrangement the City of Austin and the Palmer Event Center request will be the final arrangement. It’s their space; we have to respect their rules. That said, something surely can be worked out to everyone's satisfaction.
Q7: What are the parking arrangement for the Palmer Center? What are the costs, and are there dealer discounts?
A: The Palmer Center has a large parking ramp adjacent to the facility. Dealers buying four or more tables will get free parking passes. For everyone else, the general public and dealers alike, parking in the ramp is $7/day with three in-and-out privileges. There is also parking nearby in another ramp, as well as parking in and around nearby Zilker Park and other area facilities. Free shuttles called The 'Dillos (as in armadillos) that run in and around Austin. We know that parking is a concern for some dealers, but we feel the prime location of the Palmer Center makes up for any parking concerns.
Q8: Could you send me an email version of the flyer information so I can send it to some prospective dealers?
You can download the letter to dealers here. Please feel free to hand out the flyer if you would like. (Please use recycled paper if you can; we’re all trying to keep things green.) Furthermore, if you let us know you're interested, we will include some flyers in your dealer packet (printed on recycled paper when possible).
Q9: Does the dealer packet have more information in it that I need?
A: Not essential info, just more info. We really are trying to cut down on paper waste. We will do our best to put every document or form on the Web for you to print out at your necessity and convenience so that we don’t waste paper on duplicate mailings. You will, however, receive an official 2008 Rhythmhound Music & Media Show Dealer Pass with your returned contract once your payment clears for your tables/booth. If you purchase four or more tables, you will also get a parking pass.